Terms and Conditions


1. Entry to the LUMA20 VivoExotica National Art Award is open to all residents and citizens of New Zealand. Entry opens on 10 February closes 5pm Tuesday 24 March 2020.

2. The exhibition will be held at Queenstown Gardens 29 May – 1 June 2020

3. All applications must be on the LUMA20 VivoExotica National Art Award official online entry form. Artists may submit more than one entry but each entry must be entered separately using the online form.

4. The entry fee is $30 per entry (non-refundable). An entry is not valid until payment has been received.

5. The artwork must adhere to the VivoExotica theme criteria ie. reference an aspect of the living world. Must be suitable for display outdoors. Must be wind and weather proof. Interactive works must be sufficiently durable in anticipation of many thousands of interactions.

6. All works are to be original. All submitters/entrants are to be the owner of the work(s).

6.1 As an entrant, you may be required to permit LUMA Southern Light Project to exhibit your work at a follow-up exhibition from the conclusion of LUMA until June 23. If your work sells at LUMA20 then the new owners may not collect the work until after this date.

7. Entrants must submit an image or design drawing of their entry via the online entry form of a reasonable resolution quality. Images must be high quality JPG file format 1-3MB and no smaller than 800x600px. (1280×960 is recommended). Please note: these images may be used to promote the exhibition. The images must not identify the artist.

8. If artworks exceed 2.5 metres in any dimension or have a weight in excess of 200kg LUMA may request that the artist or an artists representative be present for installation.

9. Any additional costs incurred by an entrant for installation, hireage, maintenance or operation of the exhibit, which is not covered by the normal exhibition costs provided by LUMA Southern Light Project, shall be paid by the exhibitor at the time of installation. Similarly, any exhibitor with an entry that requires specific legal, regulatory or safety applications to be met, shall undertake to carry out these procedures to the satisfaction of LUMA Southern Light Project prior to installation.

10. Finalists will be notified of their selection in the week commencing 28 March 2020.

11. The judge’s decision is final. There will be no discussion/correspondence entered into this decision.

12. Sale of works:

12.1 If an entry is intended to be for sale the ‘Artist Price’ is to be shown on the entry form. LUMA Southern Light Project will receive a commission of 30% on all works sold plus 15% GST on the 30% commission = 34.5% total commission. The Artist Price (AP) must be the price you wish to receive for your artwork. To calculate the ‘Catalogue Price’ (CP).
AP$ ÷ 0.655 = CP$1000
i.e. CP$1,000 (AP$655 + $345 commission)

12.2 If the artwork is sold, LUMA will pay the artist the ‘Artist Price’ at the conclusion of the exhibition.

12.3 It is the entrant’s responsibility to make their dealer or agent aware of their entry.

12.4 Artwork may be sold prior to opening night

12.5 All sold works will stay on display at the Queenstown Gardens for the entirety of the exhibition and if selected for the follow-up exhibition must remain at that venue until its conclusion.

13. Freight and delivery of work:

13.1 Specific packaging, freight and delivery details will be advised if selected.

13.2 Finalists work is to arrive at Queenstown Gardens on Monday 25 – Tuesday 26 May 2020

13.3 LUMA staff will take all care but accept no responsibility for any loss or damage or deterioration that may occur to entries. Artists should arrange their own insurance for the duration of the exhibition.

13.4 All artwork must be securely packaged in reusable packing materials suitable for the return of work to the artist, including those personally delivered. Your name, address, and title must be adhered to the outside of packaging for ease of identification. LUMA reserves the right to dispose of any uncollected works after 30 days.

14. LUMA Southern Light Project and Queenstown Art Society reserves the right to reproduce the exhibited artworks for advertising and marketing purposes of any form. There will be no entitlement to royalty or other payment for reproduction.

15. Entrants are automatically added to LUMA’s database and entrants will receive updates on new events, exhibitions and awards from LUMA and VivoExotica.

16. The first prize winner must make themselves and their artwork available for promotional events conducted by LUMA Southern Light Project and Mount Edward until the conclusion of the follow-up event or June 30 whichever is later. Use of the LUMA and Mount Edward brands by the first prize winner for personal promotions must be approved by LUMA Southern Light Project.

17. All finalists must make themselves available for marketing and promotion of the exhibition.

18. Entries must not be derogatory towards LUMA, Mount Edward or any associated parties/partners of these organisations.